Electronic Archive solution consists in scanning all documents on paper (invoices, contracts, mails, drawings, plans, and projects) and put them on a Data Base server where any information can be easily accessed and all documents more efficiently managed.
The main advantages of the solution are: speed of the document searching process, using indexing fields and OCR technologies, no more lost documents, insurance against catastrophic situations (earth-quake, fire destruction…), On Line access using a safe procedure with policies of user rights.
Here are some figures about our solution and why to choose it:
90% of business information is still on paper
25% of entire work time is spent searching information from documents
7.5% documents are lost while being handed over and 3% are never found
18 minutes is the average time used for searching a document when on paper
more than 70% of business could fail in 1 month in case the physical archive is destroyed ( fire or any other natural )
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